How to Hire A Real Estate Virtual Assistant for Your Business

Have you been thinking that you need to hire a real estate virtual assistant for your real estate company? Your primary job as a real estate wholesaler is to make offers to sellers, get contracts signed, and assign your best deals to another investor for a profit.  There are many other steps that are needed to make this all happen –  from generating leads all the way to the actual closing itself. There will come a time in your career as a real estate wholesaler where you’ll want (and need) to hire a virtual assistant to do all of the administrative tasks that are required of a real estate transaction.

Where to Find Real Estate Virtual Assistants for Hire

When you’ve made a decision to hire a real estate virtual assistant, there are a lot of options that you can take. In today’s world, we’re a very “gig” based society. This means that you can find people to do random tasks or jobs for you on any given day. You compensate them for the work and move on.

Adding a virtual assistant to your team is typically a bigger commitment that just a one time gig although you can certainly hire a VA to help you with a small project. Most business owners consider the hiring a virtual assistant to be similar to hiring a new employee, without much of the hassle.

Freelance Websites

There are numerous freelance websites where you can hire your own real estate virtual assistant. A freelancer is a person who is able to work for numerous people at once, either by the hour or project based work. The process of hiring someone using a freelance website consists of posting the job description. Candidates will apply for the job. You’ll interview the candidates and hire the one that suits your needs.

Advantages and Disadvantages of using a Freelance Website

AdvantagesDisadvantages
Multiple Candidates to Choose FromNot Familiar with Specific Business Models
$ Low Hourly Rates $VA Can Quit with a Moment’s Notice
Easy to Hire/FireDifficult to Problem Solve in a New Relationship
Start ImmediatelyCould Take Multiple VA’s to find the right one

Hire a Pre-Trained Real Estate Virtual Assistant

Property M.O.B. is one of the only companies to offer pre-trained virtual assistants to real estate investors. Each person has been through the interview process and deemed to be reliable and valuable as a team member. They’ve also accomplished over 70 hours of business specific training. The Virtual Assistant Training Academy provides them with all of the jargon and process of working with a real estate wholesaler.

Advantages and Disadvantages of Hiring a Property M.O.B. Virtual Assistant

AdvantagesDisadvantages
VA’s already trainedHigher Rates than Hiring Yourself
Team Leader Provided to Help Maintain RelationshipMinimum 10 Hours Week Required
Best VA matched with your business model
Many of our VA’s have years of experience working with real estate investors
Easy replacement should you need a different VA

How to Hire a Real Estate Virtual Assistant:

If you want to hire and train your own virtual assistant, you’ll need to write a job description. This will be posted on the freelancer website that you choose.

As an example, here’s some text that you can use in your posting:

Busy real estate investor/entrepreneur is seeking a personal assistant to help with daily administrative tasks.  Training is provided for the right person. Preferred Skills: some knowledge in real estate, Word, Excel, WordPress, Telephone Skills, Ability to speak and communicate in fluent English, organizational skills, and SKYPE. (for instant communications throughout the day).

You can make your life real simple and HIRE A PROPERTY MOB VIRTUAL ASSISTANT

Pre-Screening Real Estate Virtual Assistant Applicants

Immediately after posting the ad, you’ll start to get replies from candidates.  Most of them haven’t even read the job description and have no experience whatsoever. Be careful about spending time on candidates that are blasting out applications on jobs of which they don’t qualify.

It will take about 3 – 4 days for you to get the majority of the real estate virtual assistant applicants for this job. As you read the application from each candidate, review their feedback scores and comments from other employers. Check their credentials.  Choose your favorite ones and schedule an interview.

When interviewing your VA, ask them the same questions you would ask an in-person applicant. Ask about experience, knowledge, and even have them do some live tasks using screenshare.

Sample Task to Have Your Virtual Assistant Perform

Hi! I am interested in hiring you for my Real Estate Virtual Assistant Position (Real Estate).  I would like for you to perform the following task: Visit my website; www.webuyinjax.com .Read through the information that is on the website. Then record a video that is at least 2 minutes long, describing what we do, as if you were talking to a seller of real estate.  Tell me how long we have been in business, what kind of houses we buy, why it is better to sell your house to us than to use a Realtor, and what they need to do if they want to sell their house Fast.  Then, send me the link to the video to: Please complete this interview requirement by : April 1, 2021 at 10:00 a.m. EST Thank You.

How Much Should You Pay A Virtual Assistant?

The average pay for a real estate virtual assistant is between $5.00 – $10.00 per hour, depending on experience.

How to Train Your New Virtual Assistant

Anything that can be done from a telephone or a computer will be outsourced and delegated to your virtual assistant. There just needs to be training created for it.

The next time you sit down to complete any task, open a new document in Google Drive.  Title the document the name of the task that you’re about to complete. As you go through each step of the task, type the detailed instructions into the document. Include every little detailed part of the task, just like you were typing it for someone in the first grade. Make sure that the instructions are easy to understand. Take screenshots and include them in the document to help describe what you’re doing.

Share the document with your kid (12 years old or older is probably good) and ask them to complete the task, ensuring that they can follow the instructions without a hitch. Congratulations! You’ve created your first training document for your virtual assistant.

If you’re looking for a virtual assistant for your real estate business that is already trained, hire a Property MOB Virtual Assistant. They are qualified, trained, and ready to get to work.

Tasks for Your Virtual Assistant

You may find yourself overwhelmed with a bunch of “busy” tasks (minutia, as I like to call them), but still not know which ones you can hand over to a Virtual Assistant to take care of.  So I’ve compiled a list of various tasks that my Virtual Assistant does for me.  Maybe you can get some ideas from this. And don’t worry, it’s ok to let go of these things and let someone else do them!!

  • Performs Quick CMA and Full CMA Reports
  • Does Text message Follow Up for all Missed Calls on Google Voice
  • Researches and Prepares Mailing Lists (Unsafe Structures, Delinquent Taxes, Probates)
  • Updates Website with Status of Sold Properties to Pending and Sold
  • Confirms that all Google Voice Numbers are working properly (every Friday
  • Prepares Contracts and Amendments
    Monitors MLS and submits Letters of Intent on a Daily Basis
  • Keeps track of Letters of Intent via MLS Offer Tracking Spreadsheet
  • Handles Letters to Probate Attorneys 
    Sets and Confirms Appointments with Sellers and Buyers
  • Tracks Marketing Campaigns
  • Orders Yellow Letter Marketing Campaigns

Imagine Yourself Outsourcing All Of These Tasks

  • Prepares and organizes closings
  • Confirms Daily Appointments
  • Sends SMS text Message Blast to SMS Subscribers
  • Adds New Subscribers (Buyers)
  • Processes front End Contracts
  • Orders Title Work
  • Adds Properties to Website
  • Adds Properties to the MLS
  • Updates CRM 
  • Runs Craigslist Ads
  • Coordinates Closing with Buyer and Seller
  • Requests HUD prior to Closing
  • Updates the MLS with Pending/Sold Status
  • Communicates with Buyer Regarding Closing 
  • Files all paperwork in Dropbox and keeps files organized

Should I Let my VA Negotiate with Sellers and Buyers?

If your at a point in your business where you’re automating some or all of your administrative tasks then you’re probably debating whether or not to have your virtual assistant negotiate deals with sellers.

This is a tricky one. Negotiating is a skill that not everyone is equipped with. In fact, most of the best negotiators that I know have extensive training. There’s actually a method to the process of negotiating with people that needs to be learned.

And the business of real estate, Especially real estate wholesaling, all of the money is made while you’re negotiating with the seller. Being able to identify the keywords that indicate motivation and trigger U2 make stronger offers to your sellers takes practice. When you understand that your money is made with the seller and realized with your buyer, a lot of better appreciation for the skill required to negotiate killer deals.

Virtual assistants are an excellent addition to any real estate Business. They’re perfect for time management, task management., closing coordinations, marketing operations, and outsourcing anything administrative (things that can be done from a computer). When it comes to talking to sellers in negotiating deals, I think that is best left in the hands of the investor.

Your VA Needs to Understand Your Business Model

Certain scenarios, of course, that would override my opinion. The virtual assistant would need to have a full understanding of your business and the goal of every phone call. That would even need to understand how much you would need to buy a house for an order to make a profit at closing. My opinion, it takes years of practice dozens if not hundreds of transactions to consider yourself a master negotiator. It’s hard for me to contemplate putting that responsibility in the hands of a virtual assistant and expecting a positive result.

Training a virtual assistant to negotiate with sellers isn’t an impossible task but certainly, one that would have some challenges. Most virtual assistants that real estate investors use today are overseas (most of the time the Philippines). They’re sometimes challenged with an accent. That doesn’t affect the performance on an administrative level, but it certainly could hinder the negotiation process.

7 Things You Should Know About Hiring a Virtual Assistant

Hiring a virtual assistant is a monumental time in every real estate investor’s life. It means that you’ve gotten to the level that requires the assistance of someone else.  Someone who can help you with all of your administrative tasks, help automate your direct mail campaigns, market your properties, and help with closing coordination.

I hired my first real estate virtual assistant 5 years ago, and he is still on my team. I hired him to take care of my Probate campaign, and make sure that I had all of the data that I needed every month and also to make sure that the letters went out.   Five years later, he is still on my team. He still does the same task.  I consider him an asset.

When you hire a virtual assistant, it is no easy task.  In fact, I’ve seen many investors have bad luck choosing the right person to work in their team.

Virtual Assistants are normal people.

They aren’t superhuman. They aren’t robots. They have lives just like we do. They celebrate their own holidays just like we do. They need time to adjust to your way of doing things. Remember that they’re only human, and expect them to make some mistakes in the beginning. Be patient and communicate with your virtual assistant, and you’ll build a relationship that will last a long time.

Learning the Real Estate Business isn’t simple.

Try to remember how it was for you once you got started in the business. Was it overwhelming? Yes, it was. Now imagine trying to jump right in the middle of things, and be expected to handle administrative tasks and get things done without having any knowledge. When you hire a virtual assistant, provide them with some information on the type of business that you’re in, what your business model is, and what type of work he/she will be doing.

A $5.00 (USD) hourly wage is good income in the Philippines

When you hire a virtual assistant in the Philippines, don’t feel bad for paying your Philippine Virtual Assistant $4.00 – $7.00 per hour. The cost of living is much different there, and $5.00 (USD) goes a long way. If you’re planning on hiring a U.S. assistant, then you can expect to pay $15 – $20 for decent help.

Your Real Estate Virtual Assistant can do anything that can be done from a computer

They can also do the tasks as well as you can, given enough time and training.

When you hire a virtual assistant, you MUST be patient and willing to train your new real estate virtual assistant

Adding a virtual assistant to your team is one of the best decisions you’ll ever make. Understand that you’ll have to be patient and understanding while your new V.A. is learning the ropes. As with any new employee, they need guidance from you. Don’t be the dickhead that fires them over one or two mistakes. Instead, review your instructions and make sure that they’re written with clear and exact information. Most of the time, the problem isn’t them at all. It’s you.

All of your training material should be in written and video format

This rule applies whether you hire a virtual assistant to handle one task for you, or to manage all of your admin tasks. They need written and video format instructions and tutorials. This is the BEST practice for anyone considering this. When you’re preparing the instructions, don’t have the “curse of knowledge”. Write each step of the process in full detailed instructions, so that your virtual assistant has a reference point. He/she will need something to refer to if they’re brand new. Also, if you have to replace your virtual assistant in the future, you’ll already have the training instructions available. Think of it as an employee training manual. Invest your time in creating this manual and thank me later.

Show appreciation to your virtual assistant

If they’re doing a good job for you, give them a bonus. If you close a real estate transaction and make a profit, give them a bonus. Or give them a bonus just for putting up with you. $50 – $100 is a good sized bonus and it makes them feel like they’re appreciated and a valuable part of your team.

I hope you find these tips helpful when the time comes to hire a real estate virtual assistant.  I don’t know what I’d do without mine. Maybe crumble to the ground, I don’t know. I’d certainly go a little crazy, drink a little too much, cry a few times during the day, and wish that I didn’t have to do everything that a real estate investor has to do to be successful.

Cut Through The Chase and Hire a Virtual Assistant from Property M.O.B.!

Maybe a pre-trained Real Estate Virtual Assistant is what you’re looking for!  Property MOB has exactly what you need. Trained by us specifically for real estate investors with affordable hourly rates, you can’t go wrong when you hire one of our real estate virtual assistants.

Property M.O.B. specializes in wholesale real estate investing, coaching, mentorship, real estate marketing, and automation that save you time and money. If you want to learn about how to invest in real estate or how to hire real estate virtual assistants, we are your #1 go-to source.

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