The Ultimate Guide to Hiring a Part-Time Real Estate Virtual Assistant

Table of Contents

1. Introduction: Why You're Here
2. The Emotional Rollercoaster of Hiring a VA
3. What Tasks Should a VA Handle?
   • Marketing & Lead Generation
   • Due Diligence & Research
   • CRM Management & Organization
   • Closing Coordination & Contracts
   • Communication & Inbox Management
4. Creating a Task List That Actually Frees You
5. Overcoming the Fear: Will I Have Enough Work for Them?
6. From Chaos to Clarity: Wins You Can Expect
7. How to Hire the Right Part-Time VA
8. Final Thoughts & Your Next Step

1. Introduction: Why You're Here

You're probably asking yourself: "Can I really afford to hire a part-time virtual assistant for my real estate business?" or "Will I have enough work to keep them busy?" Maybe you've tried before and failed, or maybe the idea feels overwhelming. Either way, you’re in the right place.

At Property M.O.B., we’ve walked this road with hundreds of investors. We know the fear. We know the doubt. And we also know the freedom and exponential growth that comes on the other side of it.

This guide will not only show you what tasks a VA can do but also help you emotionally and logistically prepare to hand over control—and unlock your next level of growth.

Watch this: What They Didn’t Tell You About Delegating Tasks

2. The Emotional Rollercoaster of Hiring a VA

Hiring a VA is like hiring a business partner. It brings up fears:

• What if they mess something up?
• Can I trust someone overseas with my sensitive data?
• Will they understand the real estate lingo?

But there's also hope:

• Imagine waking up and your leads are already researched.
• Your marketing is deployed without you lifting a finger.
• You stop drowning in admin and start focusing on deals.

We’re here to help you move through that fear with clarity.

3. What Tasks Should a VA Handle?

The right VA will not replace you. They will support you—so you can operate like a business owner, not a task manager.

Marketing & Lead Generation

• Pulling lists from sources like ListSource and PropStream
• Filtering high-value leads (probates, tax delinquents, vacants)
• Cleaning lists (removing LLCs, duplicates, etc.)
• Managing your mailing calendar and campaign budget
• Deploying sequential campaigns via Click2Mail

Watch this: What Tasks Should Your VA Be Doing?

Due Diligence & Research

• Tax record lookups
• Sales and ownership history
• Checking for delinquent taxes
• Pulling comparables (trained to understand ARV logic)
• Linking each lead to the correct marketing campaign

CRM Management & Organization

• Updating lead notes, stages, and pipeline status
• Filing contracts, photos, and inspection reports
• Maintaining your marketing campaign library in Google Drive

Closing Coordination & Contracts

• Preparing seller and buyer contracts via mail merge
• Tracking title work and document signatures
• Scheduling closings and updating CRM notes
• Confirming funds received and completing post-closing tasks

Communication & Inbox Management

• Handling support emails and common seller/buyer inquiries
• Responding to Facebook messages and live chats
• Managing buyer showing requests
• Monitoring your business inbox (and eventually, your personal one!)

4. Creating a Task List That Actually Frees You

Here’s a simple exercise that’s changed lives:

1. For 48 hours, write down everything you do.
2. Cross out anything that requires you (e.g., negotiations).
3. Highlight what could be trained or delegated.

Congratulations—you just created your VA’s first 10 hours of weekly tasks.

Every time you do a repetitive task again, ask: Is this the last time I do this—or the last time I train someone else to do it?

5. Overcoming the Fear: Will I Have Enough Work for Them?

You will. Because your time is worth more than $6/hour.

Even just handling your marketing tasks (which are your lifeline) can easily take 10–15 hours a week. And if you stop marketing for even a week, your pipeline dries up. That's a cost you can’t afford.

You don’t need 100 tasks. You need the right 5.

Watch this: You Already Have Enough Tasks to Hire a VA

6. From Chaos to Clarity: Wins You Can Expect

Here’s what happens when you stop being the bottleneck:

• You close more deals because you’re focused on negotiations and offers.
• You respond to leads faster.
• Your systems become repeatable.
• You can take a vacation without your business collapsing.

One client told us: “I didn’t realize how much I was in my own way until I let go. Now I’m working ON the business—not IN it.”

7. How to Hire the Right Part-Time VA

Not all VAs are created equal. Ours go through 70+ hours of specialized training in:

• Real estate terminology
• U.S. market systems
• Marketing deployment
• CRM management

Only 40% graduate our academy—and the ones who do? They're incredible.

We pair each investor with a Property M.O.B-trained VA who:

• Knows the job on day one
• Has English fluency standards
• Is already embedded in the investor workflow

Watch this: What Makes a Property M.O.B VA Different

8. Final Thoughts & Your Next Step

You don’t need to work more hours to grow. You need to delegate smarter.

Hiring a part-time VA is not an expense. It’s an investment in your time, your peace of mind, and your profit.

If you’re ready to get out of the weeds and into true business ownership, it starts with one decision:

👉 Hire a pre-trained part-time real estate virtual assistant from Property M.O.B. today.

You’ll never go back.