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If your VA is using their personal phone number to contact sellers, you’re already leaving your deals wide open for chaos. Every wholesaler worth their salt knows — your VA needs a clean, dedicated line. One they don’t share with Aunt Maria or their cousin who’s blowing up their phone for free crypto advice.
Remote VAs — especially those in the Philippines — need to appear like they’re based in the USA. But you’re probably wondering: is Google Voice available in the Philippines? Technically, no. Not natively. But with the right workarounds (VPNs, U.S. mobile verification), you can still get the job done and assign them a fully working U.S. Google Voice number.
This setup keeps business separate from personal life and stops sellers from blowing up your VA’s family WhatsApp at midnight. It’s cleaner, smarter, and keeps your operation looking tight — even from across the globe.
Here’s the deal: Google Voice gives your VA a real U.S. phone number, and it doesn’t cost you a dime. It’s cloud-based, works on any device, and doesn’t care where your VA is — as long as they’ve got Wi-Fi, they’re in business.
The system is simple: one voice number tied to your VA's Gmail account, running calls, texts, and voicemails like a mini call center. Whether they’re on an Android, iPhone, or laptop, your VA can receive calls, return them, and handle lead flow without you lifting a finger.
And no, you don’t need some fancy Google Workspace plan. The standard setup does the job for most users. Free. Functional. And ready to roll.
First things first — your VA needs a Gmail to even touch Google Voice. No Gmail, no account.
Once that’s set up, have them go to the Google Voice app or web version. The process is dead simple: log in, hit “get a number,” and follow the prompts. But here’s the catch — they’ll need a U.S.-based phone number to verify the account. That’s where most VAs hit a wall.
This is where you step in. You or someone stateside can lend a mobile number for one-time verification. After that, it’s linked, and your VA’s voice number is live.
Now for the fun part — picking the Google Voice number. Your VA can choose by city, area code, or let Google suggest one. Don’t expect to grab ultra-specific zip codes — it’s more random than you'd like.
Once selected, they’ll confirm the phone number with that one-time U.S. verify process, and boom — the account is good to go. From there, it’s all about setting preferences and keeping the line hot for incoming calls.
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Once the setup is locked in, your VA can start using Google Voice from damn near anywhere. The Google Voice app is slick, simple, and fully functional whether they’re on Android, iPhone, or juggling tabs on a laptop.
For VAs in places like the Philippines, this setup is gold. With just a stable Wi-Fi connection, they can take calls, send texts, and manage leads without needing a U.S. cell plan. The web version is perfect for VAs working in CRMs or handling multiple tabs, while the mobile app keeps them in the loop on the move.
There’s no excuse for missed messages or dropped calls. Everything syncs across devices, so no matter how your VA rolls, Google Voice rolls with them.
The layout? Straightforward. You get tabs for calls, contacts, messages, and voicemails — nothing extra, nothing distracting. There’s a standard keypad for outbound calls, and your VA can easily add or import contacts into the system.
This makes Google Voice feel more like a real dialer and less like some clunky, freebie provider. Every section is clearly marked, and your VA can control what they see, when, and how it’s sorted.
And since this is backed by Google services, there’s no lag, no crash-and-burn, just clean functionality — exactly what a lead-chasing VA needs when they’re working five deals deep and don’t have time to fumble around.
Let’s be real — nobody has time to listen to every voicemail, especially when your VA is juggling leads, follow-ups, and inbound calls. That’s where Google Voice earns its keep.
With voicemail transcription, every voice message gets flipped into text. Your VA can scan it fast, catch the important details, and respond without wasting time replaying audio. This feature alone can tighten your phone number workflow and keep Google Voice users moving at full speed.
Even better — these transcriptions sync straight to Gmail, so your VA never misses a beat. Quick access, faster reaction times, and better lead management — all without ever picking up the phone.
Here’s what separates Google Voice from a basic dialer — it handles global reach like a boss. Your VA can make international calls to clients or sellers in other countries at dirt-cheap rates. Want to hit Canada or India? No sweat. Just add credit and start dialing.
The best part? All calls to U.S. and Canada-based numbers are usually free — no subscription, no nonsense.
And let’s not forget: when your VA is in the Philippines, they can still use that U.S. google voice number with Wi-Fi or data. No need for a separate provider, no worrying about long-distance charges. Just clean outbound calls from anywhere in the world — straight through their assigned voice number.
If your VA isn’t physically in the U.S., setting up a Google Voice account gets tricky — but not impossible. Google officially limits access to U.S. customers, but there are workarounds.
Start with a VPN that shows a U.S. IP. Then use a verified US phone number (yours, a partner’s, or a burner) to handle the initial account verification. That unlocks the setup process, allowing your VA to claim their voice number and hit the ground running.
Once that google voice number is live, they can use it from anywhere — Philippines, India, wherever — as long as they’re connected to Wi-Fi or data. All calls to the U.S. are treated like local traffic, and your VA can receive calls, send texts, or manage voicemails without ever touching a landline or blowing up your real phone number.
Let’s tighten the loop. When a seller hits your Google Voice line and leaves a message, don’t make your VA log into the app just to check it. Automate the follow-up.
In settings, enable voicemail transcription and set up auto-forwarding to your VA’s Gmail. That way, they get an instant transcript of every voicemail, straight to their inbox — clean, fast, and actionable.
You can even create a specific label like “VA Voicemails” to keep everything organized. This small move saves time, protects lead flow, and keeps your voice system running sharp — no missed messages, no excuses.
You want your VA moving quick? Don’t make them dig through a messy inbox to find lead messages. Set up a clean Gmail filter that catches all Google Voice voicemails and routes them where they need to go.
Here’s how it works:
This keeps every voice number message tight, sorted, and instantly actionable. You eliminate lag time, protect deal flow, and give your VA a better device experience — no more jumping between apps just to chase calls.
Some leads don’t answer the phone — no problem. Have your VA hit them with a fast, clean text straight from their Google Voice app.
Texting is quick, professional, and keeps the conversation alive. Whether it’s confirming a showing or nudging a seller who ghosted your last call, follow-up texts often convert better than voicemails.
Bonus: texts sent from a Google Voice number still show up local to the seller. That means higher open rates and less suspicion. Just make sure your VA keeps it short, direct, and tied to a recent inquiry — no spammy energy.
One device, one voice system, and now — one clean messaging channel.
If your VA is handling calls, you better be tracking what’s being said. Google Voice makes it easy to record calls — but only inbound ones — and that’s a powerful tool for training and documentation.
Enable the call recording feature in your Google Voice account settings. Once it’s live, pressing “4” during a call will start recording. After the call, the audio gets saved to the account, tied to that voice number.
Use these recordings to review how your VA handles objections, lead qualification, or seller resistance. It’s not about micromanaging — it’s about sharpening the sword.
If your VA drops the ball on a seller phone call, you’ll have the exact voice record to diagnose and improve.
Let’s get this straight: you need permission before you hit record. Different countries and U.S. states have different laws, and the last thing you want is legal heat over a two-minute call.
The fix? Use a simple script. “Hey, for training purposes, do you mind if I record this call?” If they say yes, you’re clear. If not — don’t record.
All recorded calls stay secure inside the Google Voice system. No need to upload to another device or service. Keep it all in-house, tied to the voice number, and stored within your account for reference when needed.
If you're scaling your operation or have multiple VAs sharing responsibilities, Google Voice makes it dead simple to link multiple devices and phone numbers to one account.
When someone dials your Google Voice number, it can ring several devices at once — cellphones, tablets, laptops — whatever’s connected. That means fewer missed calls, faster response times, and better coverage no matter who’s working that day.
It’s perfect for lead-heavy campaigns where two or more users need to handle calls coming into a shared business number. Everyone stays in sync, and no hot leads fall through the cracks.
Just hit the settings, connect phone numbers, and you’re set. No complex installs. Just good systems built to keep your VA team on point.
Sometimes, you want your calls to hit voicemail. Sometimes, you need silence. That’s where Google Voice shines — total control over how, when, and where your calls and messages go.
Use features like “Do Not Disturb” to route all incoming calls straight to voicemail during off-hours. Flip on message forwarding to send texts or voicemails to your Gmail or a backup device if your VA is away.
Want to make outbound calls over Wi-Fi only? Done. Want to block spam calls or screen unknown numbers? Built-in.
You control the entire flow — from phone number to voicemail, from call to close.
Spam calls, time-wasters, and shady sellers — your VA doesn’t need the extra noise. Google Voice has tools built in to filter the nonsense before it ever hits the line.
Turn on spam filtering to keep known junk from ever ringing through. Use call screening to hear who’s calling before answering — great for avoiding surprises. And if privacy matters (it does), toggle the option to hide your caller ID on outbound calls. It’ll display the Google Voice number, not your VA’s real phone.
These small features keep your business sharp and your VA protected. The fewer distractions they have, the more deals get worked, plain and simple.
This isn’t just about setting it up — it’s about dialing it in.
Record a voicemail greeting that matches your brand, set default reply options, and enable smart features like voicemail transcription. You can even assign accessibility settings and custom behaviors when links appear in texts.
Got spam clogging up the voice number? Activate the spam filter and keep it clean.
At the end of the day, your VA should feel like this is their dedicated lead machine — not some generic phone app. With the right tweaks, you turn Google Voice into a real asset. The kind that never sleeps, never drops the ball, and keeps your hustle humming 24/7.
Hi, will it allow me to create the account for my boss? She's in the US, but I'm here in the Philippines. Google Voice won't allow me to create one since it's recognizing my location being here in the Philippines. Is there another way to do it?
Your boss will need to create it for you. You will need to stay logged in all the time or your boss will always have to verify when you log in. 🙂 Hope this helps.
the Google Voice app is not available to download on your phone outside the US. Any tips?
Sorry, this is the only technique we know 🙁
This is incredible! Thank you for posting this blog.